Welcome To
HelmX Aesthetic Advisors
Consulting & Operations for Med Spas & Aesthetics Practices
We create systems that create predictable revenue, stronger teams, and scalable growth.
The Problem Most Med Spas Face
If your med spa still requires you to approve, fix, or decide everything, the business is not built to scale.
You don’t have a talent problem or a marketing problem.
You have a founder bottleneck.
Revenue leaks from missed leads. You're paying for marketing, but leads die in your inbox or DMs. Follow-up is inconsistent. Old patient data sits unused.Operations are chaotic. Your CRM, EMR, scheduling, and payment systems don't talk to each other. Your team doesn't follow consistent processes. You can't see your real numbers.Local growth stalls. You rely on paid ads instead of community partnerships and referrals. Events feel random. You're not the obvious choice in your market.Strategy is unclear. You're making big decisions (pricing, hiring, new locations, new services) without data or outside perspective. Growth feels stuck or risky.The result: Founder burnout, missed revenue, inconsistent patient experience, and slow growth. 
Strong Clinical Skills Don’t Guarantee a Strong Business
Without the right business systems and training, even high-performing practices can struggle to grow and maintain profitability.Many aesthetic and wellness practices encounter similar challenges: limited financial knowledge, unclear benchmarks and KPIs, inconsistent patient conversions, low revenue per hour, underutilized capacity, poor retention, and operational inefficiencies.HelmX Aesthetic Advisors serves as the trusted business performance partner that helps practices close these gaps with proven financial, operational, and sales systems—driving predictable, scalable revenue.
Meet The Founder, Karlet Hewitt
Karlet Hewitt is the founder and creative force behind HelmX Aesthetic Advisors, the vision, the energy, and the strategy that shape how we work. As an operations strategist and workflow architect, Karlet founded HelmX to help med spa business owners across the country design smarter, more efficient systems that give founders back their time to focus on what truly matters, the business.Her leadership defines HelmX’s signature “white-glove” approach where precision meets personalization, and every detail is designed for impact. Every project under her direction reflects the values she built the company on: clarity, efficiency, and excellence.
How We Work
We don’t operate as a traditional consultant or vendor. We act as an extension of your team bringing structure, execution, systems and integrating AI to your business.
Our Services
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Med Spa Consulting
We build structured sales and follow-up systems that convert more inquiries into booked appointments and long-term patients. This ensures no lead is missed and revenue becomes predictable and scalable.
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Med Spa Marketing
We help you create steady local demand through strategic partnerships, in-office events, and referral systems. These initiatives position your practice as a trusted authority while driving sustainable patient acquisition.
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Med Spa Operations & AI Integration
We design and implement the operational systems your practice needs to run efficiently at scale. From CRM and EMR optimization to AI automation and SOPs, every process is built for clarity, consistency, and growth.
Most med spa owners are stretched thin: juggling patient acquisition, managing operations, coordinating events, and making strategic decisions alone.
We take the weight off your shoulders with hands-on consulting and implementation designed specifically for medical spas that want predictable revenue, clean operations, and a full calendar of ideal patients.We handle sales follow-up, systems integration, community marketing, and strategic planning so you can focus on what you do best, delivering exceptional treatments and growing a thriving practice. We work alongside practice owners to uncover growth barriers and install the systems that support strong leadership and sustainable scale.
Frequently Asked Questions
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Flexible, expert advice when you need it. Book hourly support across a range of topics—from planning to problem-solving. This focused consultation will help Many aesthetic professionals and practice owners struggle to balance exceptional client care with the demands of running and scaling a business. Medical spa consulting helps you grow efficiently by implementing proven systems for leadership, operations, sales, and marketing—reducing daily stress and decision fatigue.
By establishing clear processes and delegating effectively, you can increase revenue, strengthen team performance, and reclaim valuable time in your schedule. This approach allows you to scale your practice sustainably without sacrificing balance or long-term well-being.
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Consulting is beneficial for both new and established med spas. New practices gain an advantage by implementing the right systems from the beginning, avoiding expensive mistakes, and creating a clear, strategic plan for launch.
Established med spas often turn to consulting when preparing to scale, improve operations, add new services, or manage team growth more effectively. Regardless of your stage, expert guidance supports smarter decision-making that leads to long-term success and improved financial performance.
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Most aesthetic practices begin to see positive changes within the first 30–90 days, depending on their objectives and how quickly recommended strategies are put into action. Early improvements often include more streamlined workflows, stronger team communication, and increased patient conversion rates.
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Yes. A consultant reviews your existing services, market demand, profit margins, and competitive positioning. Based on this evaluation, you may receive strategic recommendations around service bundling, restructuring offerings, or adjusting pricing to optimize revenue.
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Yes, consulting often includes reviewing your digital presence, branding, lead generation systems, and patient retention strategies. You’ll gain recommendations for improving your website, social media, email marketing, and funnels to attract high-quality patients.
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Financial clarity is a core part of successful consulting. You’ll learn how to evaluate key performance indicators, track profitability, forecast revenue accurately, price treatments strategically, and manage expenses more effectively.
The HelmX Aesthetic Advisors Difference
We specialize exclusively in medical spas. We don't do general business consulting or one-size-fits-all solutions. Every recommendation, system, and strategy is built around how aesthetic practices actually operate, from treatment booking flows to membership model optimization to practitioner retention.Sales & Patient Conversion
Growth falls apart when follow-up, retention, and client communication are inconsistent.
We design and implement client lifecycle systems that ensure leads are captured, nurtured, converted, and retained without manual effort or founder oversight. From intake and consultation flow to follow-up, rebooking, and reactivation, we help practices turn demand into predictable revenue.
Community Marketing & Referrals
Turn your city into your warm market.
We build a steady stream of high-intent patients from your own backyard through strategic community partnerships, referral programs, and well-run events. Your med spa becomes the obvious local choice for aesthetics and wellness.
Operations & AI Systems Integration
As your practice grows, disconnected tools and manual work slow everything down.
We design integrated operating systems that align workflows, data, and decision-making across the business. Where automation and AI create leverage, we apply them intentionally, to reduce admin load, improve visibility, and support smarter leadership decisions without adding complexity.
Clarity That Unlocks Smarter Decisions and Scalable Growth In Your Practice
As an aesthetic professional committed to excellence, you deserve a partner who understands the unique challenges and opportunities in this dynamic industry. Our tailored consulting services are designed to enhance your practice, streamline operations, and maximize profitability. Whether you’re looking to expand your service offerings, improve patient satisfaction, or boost your marketing strategies, we have the expertise to help you thrive. Request a clarity call today, where we’ll focus on understanding your needs and tailoring customized solutions for you right now.Clients We Serve
Real Reviews, Real Results
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” We were busy but disorganized, and growth felt chaotic. Karlet helped us implement systems that brought clarity to our operations, improved team accountability, and significantly increased our patient conversions. I finally feel like we’re running a real business, not just putting out fires.
Medical Spa Owner, California
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Before HelmX, we had no clear sales process or follow-up system. Within weeks, our consultations were converting at a higher rate and our team finally understood their roles. The support felt personal, strategic, and incredibly effective.
Founder & Injector, Texas
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We had strong demand but lacked systems behind the scenes. HelmX helped us clean up our workflows, refine our service offerings, and prepare for expansion without burning out our team. The clarity alone was worth the investment.
Aesthetic Practice Owner, Florida
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Karlet understands the realities of running a med spa. From operations to sales and technology, every recommendation was thoughtful and practical. Our revenue is more predictable, our team is aligned, and our days are far less stressful.
Wellness & Aesthetics Practice Owner
Ready To Start Growing Your Practice?
Book a discovery call with one of our med spa consultants.
Questions? Not sure which service is right for you? Schedule a brief call to explore your options.